We didn't buy our fleet software off the shelf — we built it. Postilion runs everything from live tracking and incident reporting to AI-powered fine handling, a dedicated drivers app and Xero invoicing. It's the engine behind every fleet we manage.
Postilion gives us — and you — a single live view of every vehicle. Where it is, what state it's in, what it needs next and what it's costing. Nothing is tracked on spreadsheets or lost in inboxes.
It's the same system that powers the customer portal, so the picture you see is always the real, current one.
See the customer portalEvery function below is part of our platform — designed around the real, day-to-day work of keeping a fleet moving.
Fines and penalties are captured automatically, and our AI drafts and submits representations on your behalf — saving hours of admin every week.
Track every vehicle in real time. Speeding triggers an automatic reminder sent straight to the customer or driver.
Insurance-approved vehicle checks with customer signatures captured and stored against every record.
Every key date tracked — MOT, road tax, servicing and PCO — with reminders so nothing ever lapses.
Log incidents the moment they happen, with details, photos and follow-up actions all kept in one place.
Our damage reporting system records condition, captures signatures and generates a full handover report. See how ›
Drivers receive tasks, log their hours and submit expense claims — all feeding straight back into reporting and payments.
Invoicing flows straight into Xero — no double entry, no end-of-month scramble, books that reconcile themselves.
Fuel cards tracked and reconciled within the platform, so fuel spend is visible and under control across the fleet.
Live repair progress fed back into the system and the customer portal, so everyone knows when a vehicle is ready.
Plan the week ahead and send tasks straight to the drivers app — everyone knows what's happening and when.
Our AI reads incoming emails from customers and suppliers and turns them into tasks automatically — nothing gets missed.
Fleet admin eats hours — fines to challenge, emails to action, tasks to chase. Postilion uses AI to take that load off your team.
Fines and penalties are captured and our AI drafts and submits representations on your behalf. Incoming emails from customers and suppliers are read and turned into tasks automatically. The result: fewer missed deadlines, less manual entry, and hours given back every week.
Every driver gets the dedicated Postilion app. Their tasks for the day land directly on their phone — collections, deliveries, vehicle checks — with everything they need to complete them.
Drivers log their hours and submit expense claims straight from the app, and it all flows back into the admin platform for reporting and payments. No paper timesheets, no chasing receipts, no gaps.
BMW 3 Series · Canterbury depot → Manchester. Complete pre-movement check before departure.
Insurance-approved inspection & photos for GX19 TDL — customer signature required.
8.5 hrs logged today · fuel expense £62.40 added & sent for approval.
Postilion runs our own fleet every single day. But it was never built just for us — it's a platform we've developed for other businesses to use, with our team on hand to help.
We run Postilion across every vehicle we manage. It isn't a concept or a sales demo — it's the system our own business depends on, day in, day out.
We developed it as a platform for other operators to use too — and we're here to help you get set up and get the most out of it.
Want it for your own company? We tailor it around you — adding personalised features built for exactly how you work. The base is already there; we adjust it to fit.
The best way to understand the software is a quick walkthrough. Give us a call.
Call us and we'll walk you through Postilion — and how it would work for the vehicles you run.
